Maine Association of Assessing Officers
Executive Board Meeting
Friday, January 13, 2006
Maine Municipal Association
10:00 a.m.

Attendance: Martine Painchaud, Lona LaFrancis, Lillian Smith, Darryl McKenney, Joe Grube, Dan Robinson, Roger Hoy, Bill Healey, Steve LeMay, Beth Bowdoin, Lisa Morin, Tammy Brown, Amanda Simpson, Anne Gregory, Margaret Langhill.

President Bill Healey presented outgoing President Elizabeth Bowdoin with a Service Appreciation plaque and thanked her for her service to the MAAO.

Call to Order: President William Healey called the meeting to order at 10:05. He welcomed everyone and thanked all for being in attendance. Each Executive Board member introduced himself/herself.

Secretary’s Report: A motion was made by Martine Painchaud to approve the minutes of November 10, 2005 as presented. Tammy Brown seconded the motion. All approved.

Treasurer’ Report: Martine Painchaud handed out the financial report to-date for the Executive Board’s review. The current balance is $13,145.32 and all books are in order. Amanda Simpson made a motion to accept the Treasurer’s Report as presented, seconded by Beth Bowdoin. All approved.

Correspondence: Bill Healey reported that he received an email from Judi Mathiau inquiring about the newsletter. Originally, it was titled “Meets & Bounds” and now it is “Metes & Bounds.” There was consensus that this should be changed back to its original title, as no one could determine how or why it was changed. Margaret Langhill will inform Jaime Clark of this for the next newsletter and will let Jeri Holt know so that it can be corrected on the MAAO website. Bill noted that the other correspondence he received would be brought up under the appropriate section on the agenda.

Old Business:

2006 Membership-Dues Renewal & New Membership Form: Margaret Langhill reported that the dues renewals went out on January 12 th and that all appears to be in order. Bill Healey opened discussion about the need to clarify the membership types. After a full discussion of the Executive Board, the following was approved for the 2007 Dues Renewal Process:

  • Regular Memberships will be billed in the amount of $20.00 per person.
  • Associate Memberships will be billed in the amount of $20.00 per person.
  • Subscribing Memberships will be billed in the amount of $200.00 and would cover all employees of the business.
  • Municipal Memberships will be billed in the amount of $40.00 and would just cover the Boards of Assessors and Elected Municipal Officials.

Lillian Smith made a motion to inform membership about the new dues amounts at the 2006 Fall Conference Membership Meeting, seconded by Dan Robinson. All approved.

New Business:

2006 Training Calendar: Bill Healey reported on the following events:

  • Fall Conference dates are September 13-15, 2206
  • MMA Convention dates are October 4-6, 2006
  • The North/West Conference date has not been confirmed, but it will either be May 5 th or May 12 th as reported by Lillian Smith. Lillian will have a report at the next Executive Board Meeting.

2006 Budget: Bill Healey reported on the need to have a working budget and opened the discussion up to the board. This was a working discussion, and the final budget will be presented at the next meeting, but there were some points of order and they are as follows:

  • Dan Robinson proposed that the working available balance should be about 10-20% of annual expenses.
  • Anne Gregory reported that she spoke with Bruce Kerns of the Maine Chapter of the IAAO and would like to work with the MAAO to make a donation to the IAAO in memory of Mike Austin. A plaque, desk or chair to be given to the IAAO are suggestions. Dan Robinson recommended that a line item be added to the budget in the amount of $2500 for this. Anne added that Matt (Need Last Name) was going to call the IAAO for recommendations for this donation.
  • Dan Robinson asked that $3000 be budgeted for speaker fees.
  • The final budget amounts will be set at the next meeting.

Proposals for MAAO Fall Conference-Comparison Chart: Joan Kiszely passed out the comparison chart for the proposals that she has received from different resorts for the Fall Conference. There was a general question and answer session to clarify some of the items listed on the chart. At the end of the discussion, Joan and Margaret exited so that the Executive Board could discuss. Upon Margaret and Joan’s return, it was reported for the minutes that the MAAO would like to work with the Spruce Point Inn in Boothbay Harbor for the 2006 Fall Conference. Joan was asked to work with Spruce Point to set up the May Executive Board Meeting at Spruce Point for a site inspection. Joan was also asked to see if Sebasco could tentatively book their preferred dates for the 2007 Fall Conference, and for Joan to work with Sebasco in setting up an Executive Board meeting in July for a site inspection. Joan will work to do this and will report back at the next meeting. Joan will be working with Dan Robinson as Education and Conference Chair.

District Boundaries-Representatives in North, South, East, West, Central: Bill reported that there needs to be some clarification about the section boundaries for the District Directors, and he would ask Amanda Simpson to create a map with these boundaries for the next meeting for distribution.

Chairs for 2006-The following appointments were made:

Education Chair: Dan Robinson (Committee: Lona LaFrancis, Tammy Brown, Amanda Simpson, Roger Hoy, Anne Gregory, Bill Healey, Lillian Smith, Martine Painchaud)

Audit/Finance Chair: Elizabeth Bowdoin (Committee: Martine Painchaud, Bill Healey)

Calendar and Advertisers Chair: Lillian Smith (No additional committee members)

Ethics Chair: Joe Grube (Committee: Darryl McKenney)

Legislative Chair: Steve Lemay (Committee: Bill Healey)

Newsletter Chair: Anne Gregory (Committee: District Directors)

Library Chair: Lillian Smith (Committee: Tammy Brown, Beth Bowdoin)

Scholarship Chair: Martine Painchaud (Committee: Joe Grube, Roger Hoy, Bill Healey)

Committee Reports:

Audit/Finance: Dan Robinson had nothing new to report.

Calendar: Lillian Smith reported that she brought the extra calendars to the meeting. She had two advertisers who wanted to post job advertisements in the newsletter. Lillian allowed it for this issue, and informed the advertisers that the Executive Board would be reviewing the protocol for this for future issues. Amanda Simpson noted that these job postings might be more effective and timely on the listserv.

Education/Conference: Bill Healey had nothing new to report.

Ethics: Bill Healey reported that he received a phone call from an individual in the Cumberland/Yarmouth area looking for some input from the MAAO about a municipal employee who ignored his “No Trespassing” signs on his property. Bill told the individual that he would need something in writing, but it appears that the individual might be looking for the MAAO Executive Board to send a formal reprimand to the employee. There was consensus that this does not fall under an ethics violation issue, and that the individual should send a certified letter to the municipality informing them not to trespass.

Legislative: Dan reminded everyone about TABOR, and referred to the article in the MMA publication The Townsman. There was a general discussion about the impact of TABOR, and Dan suggested that everyone stay informed about this issue as it’s going to happen very fast. Bill added that Geoff Herman reported to him that it would be worse than what the Palesky proposal would have been. Dan noted that he would have more information at the next meeting. Anne Gregory added that she is looking to put this issue to the next newsletter in an easy-to-read format so that everyone will fully understand the impact of TABOR. Dan also mentioned the personal property issue, and reminded everyone to stay informed and to be aware of the changes taking place.

Library: Lillian Smith had nothing new to report, but reminded everyone that she is waiting for resource lists from the Executive Board Members.

Membership: This was already reported under Old Business.

Newsletter: Anne Gregory reported that the newsletter went out, and added that she was very happy with the work that Jaime Clark at MMA did, and was impressed with the process. Lillian Smith agreed. It was noted that an acknowledgement should be sent to Jaime to thank her for her hard work. Bill Healey reiterated that the entire Executive Board should work together to get information to Anne for the newsletter. Anne noted that she would be depending heavily on the District Directors for information.

Scholarship: Martine Painchaud reported that she would be mailing scholarship applications out in a few weeks. There was some discussion about whether this could somehow be incorporated into the next newsletter. Martine expressed concern that in the past this was done, and the word didn’t get out properly. Anne recommended that it be incorporated this year, with information sent out on the listserv, and the information about the scholarship to be somehow highlighted on the newsletter.

Other Items of Interest: Bill Healey reported that the MMA staff has drafted a membership brochure for the MAAO and passed it around. This is a good marketing tool, and Dan Robinson added that this could also be used to inform people about the profession. He noted that the MAAO could host some seminars to college students and educate them on the profession. Margaret will need some assistance with the text of the brochure, and Martine Painchaud and Bill Healey will assist.

Adjournment: Darryl McKenney made a motion to adjourn the meeting at 12:59pm, seconded by Dan Robinson. All approved.

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