Maine Association of Assessing Officers
Executive Board Meeting
Friday March 13, 2009
Maine Municipal Association
10:00 a.m.

Present: Anne Gregory, Roger Hoy, Darryl McKenney, Martine Painchaud, Mark Caldwell, Lisa Morin, Dan Robinson, Elizabeth Bowdoin, Tammy Brown, Sharon Blodgett and Joan Kiszely.

Absent: Bill Healey, Joe Grube, Rick Mace, Marian Cadrette-Anderson.

Call to Order: President Anne Gregory called the meeting to order at 10:05 a.m.

It was noted that all meetings for MAAO will move back to a start time of 10:00 a.m.

Secretary’s Report: Motion made by Darryl McKenney, seconded by Martine Painchaud, to approve the February 28, 2009 minutes with minor revisions. There was one abstention (Tammy Brown), and the motion carried.

Treasurer’s Report: Martine Painchaud reported that as of March 11, 2009 the checkbook balance was $13,486.26. Motion made by Darryl McKenney, seconded by Dan Robinson, all approved the March Treasurer’s Report. It was reported that those who have paid their dues are full time assessors.

Old Business

Committee Reports:

Audit: Elizabeth Bowdoin reported that nothing has been changed, and that Kennebunk Savings Bank will not give Martine Painchaud access to the credit account. There was a brief discussion about the credit card company.

Calendar/Advertisers: Lisa Morin – no report. Anne Gregory noted she had three or four calendars left and Lisa noted she has about 20 left.

Newsletter: Tammy Brown reported that April 23 rd is the deadline to send her any articles for the newsletter. She noted she has quite a few to date.

Education/Conference: Dan Robinson reported he had a meeting in March with PaulLesperance to draft the program for the Northeast Conference. He is moving forward to not duplicate any educational sessions that are being planned for the Northeast Conference in the spring of 2010. Paul would like to meet with Dan, Anne Gregory and Bill Healey to talk about the 2010 conference. Dan noted he should have the final educational program by June. Anne Gregory noted she spoke to Jeff Kendall about Tax School and made some notes. There was a brief discussion about doing a mock trial but making it more formal this year. They would like to have an attorney in the trial. Dan noted that he will meet with Anne Gregory and Tammy Brown after the meeting to discuss.

Ethics: Joe Grube absent. No report.

Legislative: Anne Gregory reported on LR 600. It was noted that not everyone is speaking in a unified manner on this bill. Mar thinks it should be voted down as written. The Legislative chair is staying in touch with Geoff Herman to keep up with the LPC position on this bill. Darryl McKenney report he attended the March 12 th LPC meeting and reported about the Tree Growth bill.

Membership: Roger Hoy reported that sending out a letter to be posted has become difficult because we are unable to get email addresses. Roger suggested the possibility of sending the letter out to our members and asking them if they have a college, high school, or trade school in the area to deliver it personally. Or, we could request they take the letter in and have it posted at the college. This would save on mailing costs. He will work on the wording so we can send it out via the membership list serve as an attachment.

Anne Gregory reported there was no push back for dues. There was a brief discussion about what to do with the non-member county list that MMA provides. It was decided that they should utilize the membership people who asked to be on a committee and have them market the county in which they live.

Scholarship: Martine Painchaud reported that she has not received any applicationsto date.

New Business

2009 Budget: Anne Gregory reported that the cash flow is up and running. It was noted that they did not sign the contract with Point North. There were some issues. Managers are going to have their Institute there, so MAAO will let them work out the details. Joan Kiszely can report back on how their conference turns out. They presently have a contract with Sebasco and once reviewed Anne Gregory will sign it.

2009 Fall Conference Site & Education Sessions: Anne Gregory reported that the board can drive up to Sebasco the morning of May 29. There will be a buffet luncheon, a tour of the facility, and a short board meeting. She is confident everyone will like Sebasco.

MMA Financial Update: Anne Gregory reported that she signed the contract with MMA to take over their financials.

Website Update: Martine Painchaud reported that she has been updating the website. She stated there was no set contract with Langer Enterprises. For budgeting purposes there needs to be one. Anne reported that Dave Sawyer wanted to know if it would be okay to post real estate sales info on the website. The goal is to have assessors add commercial sales in a format that would be posted on the website. It was noted that this has been tried before. Would add Residential sales, too, but start with commercial. They need to get consistent data. Mark Caldwell agreed. Dan Robinson asked if the newsletter had been posted.

Me Chapter of IAAO – Mark had nothing to report. Martine Painchaud said that Matt Sturgis would do a presentation at the March chapter meeting about delivering the Mike Austin memorial credenza to the IAAO headquarters. Anne will present the MAAO check after his presentation. Bill Healey said the credenza looked fabulous and IAAO will do a story about it in the next “Fair & Equitable” magazine. Anne will write an article for the “Meets & Bounds.”

Anne and Tammy attended the Me Chapter IAAO Board meeting and spoke about working together to save time and money and continue to provide the members of both associations educational opportunities.

Other New Business:

It was noted that George Giddings passed away.

Point Lookout: Brief discussion that Joan Kiszely reported to the President that after receiving the contract from Point Lookout she noticed that many of the figures were changed from the proposal that the board voted on. She noted she was disappointed as you lose lack of trust in what is ahead when this happens.

Joan Kiszely told the President that she contacted Sebasco to see if the dates were still available for the MAAO Fall convention, and they were. Dan Robinson noted that we should consider going to Sebasco if they are not going to haggle back and forth. It was noted that Anne Gregory and Tammy Brown will work with Joan Kiszely on a contract.

Adjournment: Motion made by Anne Gregory, seconded by Martine Pinchaud, all approved to adjourn the meeting at 11:12 a.m.

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