Minutes - Board of Directors Meetings

Executive Board Meeting

MMA – Augusta

November 16, 2001

Opened meeting at 10:15 a.m. with the following present: Ken Allen, Judy Mathiau, William Terry, Gary Robbins, Lillian Smith, Cathleen Donovan, Dan Robinson and Elizabeth Bowdoin.

NEW BUSINESS

Board Meeting Dates

January 18, 2002

March 15, 2002

May 24, 2002

July 19, 2002

Secretary’s Report – Moved and seconded to accept the minutes of July 20, 2001 as submitted. Cathy Donovan/Lillian Smith. Unanimous.

Treasurer’s Report – Moved and seconded to accept the Treasurer’s Report as submitted. Lillian Smith. Elizabeth Bowdoin. Unanimous.

Committee Appointments

There was a short discussion about having a joint Legislative Committee with the IAAO Maine Chapter.

Moved and seconded to have the Legislative Committee as a joint committee with IAAO Maine Chapter and approve nominations to fill committee positions. Judy Mathiau/Dan Robinson. Unanimous.

Ken Allen discussed the possibility of having a web site for the Association. He asked if there was a need to create another committee for this purpose. The Board discussed the content and format. It was the consensus of the Board to form a committee called communications.

Ken looked into the possibility of having the MMA hosting the site and the cost was $375.00 per year. It was the consensus of the Board to create a basic website for the time being and look into further possibilities.

Moved and seconded to form a Communications Committee. Judy Mathiau/Cathy Donovan. Unanimous.

Education Planning

Judy stated that she would like to have a seminar workshop that would include the construction from basement on up. Perhaps we could have a joint meeting with the Planners or Code Officers. Judy will look into the possibilities.

Aides and Assistants Seminar – Cathy would like to offer this seminar again in June. It was a major success.

Selectmen Assessor Workshops – Judy will look into again holding one in the Rockland Region. Lillian believes there will be a regional workshop in Presque Isle.

Bill Terry stated that there is an indication that there is no longer an interest in becoming an Assessor. It is getting more difficult to find someone to do any kind of listing and asked if there was anyone that may have any thoughts on this problem.

Migis

Lillian gave the report on the Convention and will look into plans for the upcoming year.

There was one person who was unable to attend the Migis Convention because of being caught in California during the tragedy of September 11. It was the consensus of the Board to refund the $50.00 registration fee.

OLD BUSINESS

Robert Konczal is working on creating the manual for the duties of the President.

Budget

Ken will look into proposing a budget for the upcoming year as we have an excess amount in the checking account and could possibly do more scholarships.

Moved and seconded to adjourn. Cathy Donovan/Judy Mathiau. Unanimous.

 

 

Executive Board Meeting

MMA –Augusta

January 18, 2002

Opened meeting at 10:10 a.m. with the following present: Ken Allen, Judy Mathiau, William Terry, Gary Robbins, Lillian Smith, Cathleen Donovan, Robert Konczal and Elizabeth Bowdoin.

Secretary’s Report – Moved and seconded to accept the minutes of November 16, 2001 as submitted. Judy Mathiau and Robert Konczal. Unanimous.

Treasurer’s Report – Moved and seconded to accept the Treasurer’s Report as submitted. Robert Konczal and Cathleen Donovan. Unanimous.

Old Business

President’s Handbook – Ken Allen distributed a copy of the MAAO President’s Quick Guide. Ken gave a synopsis of the Quick Guide and asked all board members to look over this guide and if there were any comments or suggestions to let him know.

Budget – Ken distributed a copy of the MAAO proposed budget for the year. Ken suggested that the incoming President of each New Year could use this budget as a guideline.

Ken suggested that this budget could go forward from this second meeting but will never be able to predict precisely what it will be.

Ken stated that the board adopts this budget as a conceptual document as it is likely to vary.

A motion was made and seconded to accept the budget as the President indicated. Robert Konczal and Lillian Smith. Unanimous.

MAAO Education Budget 2001-2002 – Lillian distributed a budget for the MMA Convention, Fall Seminar, Northern Maine Seminar and the Assessor Assistant’s Seminar.

Northern Maine Seminar

Lillian contacted Marilyn Currie from Presque Isle and asked her to do a mailing to see what kind of interest there would be for a seminar. The mailing included what topics and time frame and on how many days the seminar should be. There were 27 responses.

 

The board discussed that it would be a one-day seminar for Selectmen/Assessors. The fee would be $20.00, which would include the first year membership. Most likely the seminar will be held at the Presque Isle City Hall.

Assessor’s Assistant Seminar

Cathy stated this seminar would take place in June probably in Freeport. Cathy stated that she would like to move the seminar around from year to year. There were no plans finalized as of yet.

Web Site – Ken created a web site for the MAAO and showed the board what he had created thus far and requested comments and suggestions. It was discussed that the MMA would host the site for an annual fee of $340.00. It was the consensus of the board that MMA host the site.

 

Committee Reports

Legislative – There was not much to report at this time.

 

Education – Lillian stated that there was going to be an education committee meeting following the board meeting. They would be discussion topics and speakers.

 

Ethics – Nothing to report.

 

Library – Nothing to report.

 

Membership – Nothing to report.

 

Newsletter – Judy would like to help out Jim Murphy and would get in touch with him to discuss this matter.

 

Nominating – Nothing to report.

 

New Business

David Brown Scholarship – Martine asked the board to consider closing out this account and putting the balance into the checking account to be used for the scholarships. The account as it now stands does not earn much and is not deemed necessary at this point. There was a short discussion and it was the consensus of the board to close out the account and keep the balance in the checkbook for scholarships.

 

It was moved and seconded to adjourn at 11:36 a.m.

 

 

Executive Board Meeting

MMA – Augusta

March 15, 2002

Opened meeting at 10:10 a.m. with the following present: Ken Allen, Dan Robinson, Robert Konczal, Elizabeth Bowdoin, Cathy Donovan, Judy Mathiau, Lillian Smith, William Terry and Jim Murphy, Jr.

Secretary’s Report – Moved and seconded to accept the minutes of January 18, 2002 as submitted. Cathy Donovan/Judy Mathiau. Unanimous.

Treasurer’s Report – Moved and seconded to accept the Treasurer’s Report as submitted. Judy Mathiau/Lillian Smith. Unanimous.

Old Business

Calendar – Jim reported on the status of the calendar and stated that the intent was to be self-supporting.

Budget – Ken distributed a handout on a yearly budget for the association. Any suggestions are welcomed. A copy of the budget to remain with the Secretary.

President’s Handbook – Martine distributed a handout on the quick guide designating the minor changes. A copy of the handbook to remain with the Secretary.

David Brown Scholarship – No discussion except that Martine had only received one request for the Migis scholarship.

Committee Reports

Audit/Finance – Nothing to report. Everything in order.

Education – Lillian reported on the Northern Maine Seminar. It will be held on April 26 at the Northern Technical College. Fifteen dollars for members and twenty dollars for non-members. The agenda and speakers have been set.

A motion was made and seconded for the Education committee to authorize Lillian to continue with the seminar as presented to the board. Robert Konczal/William Terry. Unanimous.

Jeri Holt of Maine Municipal Association joined the board at 10:50 a.m. for a discussion and follow-up of the web site. Jeri stated that the web site was now on-line and has been given 50 Megs of space. Jeri also passed out a handout describing the ListServ Software.

Geoff Herman joined the board at 11:10 a.m. to update the board on LD 2086 and LD 2087. These bills are on the property tax structure change awaiting the legislative and senate vote.

MMA Convention – Lillian gave an update on the luncheon that is usually held at the convention. There was a short discussion on cost. It was the consensus of the board to subsidize any additional cost.

Assistants Seminar – Cathy gave a handout on the income and expense of this seminar. She stated that there would not be a charge for the room if a continental breakfast were served. She also wanted a consensus of the board for the seminar fee. Last year there were 40 attendees. It was the consensus of the board to charge $25.00 and that the association would subsidize the rest if need be.

There was a motion and seconded to adjourn. Judy Mathiau/Cathy Donovan. Unanimous.

 

Executive Board Meeting

Migis Lodge

May 24, 2002

Opened meeting at 10:15 a.m. with the following present: Ken Allen, Robert Konczal, Elizabeth Bowdoin, Cathleen Donovan and Lillian Smith.

Secretary’s Report – Moved and seconded to accept the minutes of March 15, 2002 as submitted. Cathleen Donovan/Lillian Smith. Unanimous.

Treasurer’s Report – Moved and seconded to accept the Treasurer’s Report as submitted. Elizabeth Bowdoin/Cathleen Donovan. Unanimous.

Northeast Regional Ad – The president of the IAAO called Ken Allen to see if we would again share a cost for the ad as we have in the past. The amount is for $125.00. Ken will get together with Donna to follow up on the ad and when and where it is placed.

Education – Cathy related that we might have fewer attendees this year than last. The total thus far is 23. Cathy also asked the board to have money to purchase gift certificates and to do a raffle.

There was a discussion on whether to give token gifts to speakers who are paid. It was the consensus of the board that we give a token of some kind. Those speakers that are not paid will receive a gift certificate. It was also discussed that we should look into purchasing some sort of item to give as a token. It was the consensus that a tote bag might be appropriate with the MAAO logo or that something else may be particle. Further input will be needed from the board members.

It was moved and seconded to give Cathy $125.00 on behalf of the Association to use for the Assistant’s Seminar. Robert Konczal/Elizabeth Bowdoin. Unanimous.

Scholarships – Only two applications for scholarships came in. The one for Migis is from Betty Chavaree from Orland. The other for Thomas College is from Kristin Hall from Camden.

It was moved and seconded to approve scholarships, one for Thomas College and the other for Migis. Elizabeth Bowdoin/Robert Konczal. Unanimous.

Web Site – Ken stated that the web site is up and operational. The site address is www.maineassessors.org. Ken hired Quiet Corner Design to help with the web site. The fee was $40.00. A short discussion on whether to put the membership list on the web site took place. It was decided that we would put the member name, telephone number and town of the assessors. It was the consensus of the board that we would ask members to put up their email address and that it should be a secure site so that solicitors do not get a hold of the list. We would also have links to other organizations.

Calendar – Lillian inquired about printing calendars at Northeast Reprographics. There would be a savings of approximately $400.00 if the calendars were printed without the bars and were 20 X 26 instead of the size we have now. Lillian will get samples for the board at the next meeting in July. There should be enough time for printing if the board approves changing printers.

Education/Conference – Lillian updated the board on the Northeast Conference. It was well attended and very much appreciated from those attending. There was positive feedback and very grateful for coming north. Twenty-five were in attendance and will try to make this an annual conference.

The conference took in $465.00 and expenses so far are $326.76. The bill for Marilyn Currie and the University have not arrived as of yet. It will not break even.

Ken will try to coordinate with MMA to see if perhaps they would be willing to include having this sort of training along with their training they already provide. Ken will write a letter for the newsletter about the conference and Lillian will have the final figures at the July meeting.

Most of the agenda for Migis is set. There is just one or two speakers left to get and the topics are all set. Lillian will need some money for expenses.

It was moved and seconded to give Lillian $1500.00 to use for the Migis Seminar expenses. Robert Konczal/Cathleen Donovan. Unanimous.

The agenda for the MMA Convention has been completed. The only thing left is for the board to decide whether to subsidize the luncheon. There was a short discussion and it was the consensus to look further into the cost of the other organizations through the MMA.

FP&L – Ken met with Paul Castonguay and Rod Adams from FP&L. Ken gave a handout to show what this company had in mind for the confidentiality proposal. FP&L would like to work with the assessors to get this through. Since the entire board was not present it was decided to look over the handout and discuss it at the next meeting.

Executive Board Meeting

Waterville City Hall

July 26, 2002

Opened meeting at 10:20 a.m. with the following present: Judy Mathiau, William Terry, Dan Robinson, Gary Robbins, Ken Allen and Robert Konczal. Gary Robbins had to excuse himself once the meeting started, as he had to work on the commitment for Waterville.

Did not vote on the Secretary’s Report.

Did not vote on the Treasurer’s Report.

Florida Power and Light – Ken updated the board on the fact that they are trying to push a confidentiality clause for personal property for themselves as well as other businesses. The MAAO is not taking a position on the matter. FP&L will be meeting with Geoff Herman of MMA next week to discuss the matter. The MAAO will only take the position to monitor the situation.

Web Site – Ken stated that the site was up and running and has not done anything since the last meeting but will make sure that it is maintained soon.

Audit/Finance – Nothing to report as Cathy Donovan is not present.

Ethics – No ethics to report

Legislative – Discussion on what the MAAO will do to say or not to say when the question of property taxation comes up. It was the consensus of the board that the President would write up a statement and put it on the web site for all the members to read. The statement would reflect that the position of the Assessor’s is to administer the laws of the State of Maine no matter what is voted by the people of the State of the Legislative body.

Nominating – A slate of new officers was introduced at the meeting. William Terry decided that it was time for someone new to replace him. The board thanked him for a job well done. The slate of new officers is as follows: Bill Healey, Two Year Director, Elizabeth Bowdoin, Two Year Director and Lillian Smith as Vice President.

A motion was made and seconded that the slate of officers as stated would be sent to the meeting at the convention for the membership to approve. Judy Mathiau/Robert Konczal. Unanimous.

At this time a telephone call came in to the meeting room. The following board members were in Augusta: Cathleen Donovan, Elizabeth Bowdoin and Lillian Smith. There was a misunderstanding as to the whereabouts of the meeting. It was decided that the meeting in Waterville would adjourn and the meeting would continue in Augusta at the Maine Municipal Building.

The meeting in Waterville adjourned at 10:50 a.m. with Bill Terry and Judy Mathiau not being able to continue the meeting in Augusta.

The meeting began at 11:30 a.m. in Augusta at MMA with the following present: Ken Allen, Dan Robinson, Robert Konczal, Cathleen Donovan, Elizabeth Bowdoin and Lillian Smith.

The meeting began with an update for Cathy, Elizabeth and Lillian on what had transpired in Waterville.

Ken discussed the motion that was made in Waterville concerning the slate of officers for the upcoming year.

A motion was made and seconded that the slate of officers presented in Waterville would be the slate of officers given at the convention for the membership vote. Cathleen Donovan/Dan Robinson. Unanimous.

Calendar – Lillian gave a presentation on the calendar. Lillian found a printer that may be less than Geiger Bros. The following is a composite of what the price would be between Geiger Bros. and Northeast Reprographics. Amounts are for 600 calendars.

Same Calendar:

Geiger Bros. $1700.00 plus $300.00 set up fee

Northeast Reprographics $1600 plus $125.00 set up fee (one time only unless changes are introduced).

Size Change – Smaller

Northeast Reprographics $690.00 plus $125.00 set up fee.

A discussion ensued and a motion was made.

A motion to go for the smaller calendar and then poll membership. Further discussion on polling.

A motion was made and seconded to approve smaller size calendar and that Lillian be authorized to order from Northeast Reproduction instead of Geiger Bros. Robert Konczal/Cathleen Donovan. Unanimous.

Northern Workshop – Lillian gave an update as to the status of the workshop. The association had a $131.76 deficit. Lillian recommended an increase in the registration fee for next year. $20.00 for members and $25.00 for non-members. It was the consensus of the board that this would at least make the seminar come out even.

Rfp’s – Lillian presented the board with an RFP to be mailed to nine different resorts. A discussion ensued. It was the consensus of the board that the Executive Board would make the final decision as to where the fall seminar would be held next year.

MMA Convention – Lillian updated the board on the luncheon that would be held for the members of the association at the convention. It was decided that if Lillian could get the MMA to reserve a place at Miller’s on Wednesday that is what the board would go along with. Otherwise the association would subsidize the meal that would be held on Thursday at Spectacular Events. The total amount at Spectacular Events would be $20.00 a head and that the association would subsidize $2.00 making the meal $18.00 a head.

Assistants Seminar – Cathleen Donovan gave an update on the Assistant’s Seminar. We came out in a deficit but that the seminar was an overall success.

Scholarships – Martine updated the board that all scholarships had been taken of and that all checks had been submitted to their respective school.

Migis Letter – Ken and Martine updated the board on the letter that was sent to Migis concerning the fee charged for the room at the May 24, 2002 meeting. Migis agreed to lower the room fee to $100.00. Robin at Migis and Martine made an agreement that instead of a check coming to the association that the $150.00 amount would be credited toward the fall seminar.

Motion to adjourn and seconded at 12:13 p.m. Cathleen Donovan/Robert Konczal. Unanimous.

 

Executive Board Meeting

MMA – Augusta

November 1, 2002

Opened meeting at 10:10 a.m. with the following present: Gary Robbins, Frank Yattaw, Dan Robinson, Robert Konczal, Judy Mathiau, Bill Healey, Cathleen Donovan and Elizabeth Bowdoin.

Secretary’s Report – A motion was made and seconded to approve the Minutes of July 26, 2002 as submitted. Judy Mathiau/Cathy Donovan. Unanimous.

Treasurer’s Report – A motion was made and seconded to approve the Treasurer’s Report as submitted. Judy Mathiau/Cathy Donovan. Unanimous.

Old Business

Budget - Bob Konczal asked the Treasurer about the Migis bill. Martine could not give Bob a breakdown since she did not have a copy or had seen a copy of the itemized bill. At this time Martine requested that all bills in the future would be sent to her for verification prior to payment. It was the consensus of the Board this should be done.

Gary asked to get a copy of the budget for the last three years with the breakdown as soon as possible to set the budget to the 2002-2003 year.

At this time Bob asked whether we were in line at year-end with prior years. Martine replied that it was slightly lower than previous years as we had lost money on the seminars that were held in 2002.

Web Site – Nothing to report as Ken Allen was not present.

New Business

Meeting Dates

The following are the meeting dates for the upcoming Executive Board Meetings. All meetings will be held at MMA in Augusta beginning at 10:00 a.m. The July meeting will be held at Judy Mathiau’s house beginning at 11:00 a.m. This will be a luncheon meeting that will be paid by the Association. Judy will provide directions.

January 17, 2003

March 14, 2003

 

Executive Board Meeting

MMA - Augusta

May 23, 2003

Opened meeting at 10:10 a.m. with the following present: William Healey, Robert Konczal, Judith Mathiau, Cathleen Donovan, Lillian Smith, Ken Allen, Elizabeth Bowdoin and Dan Robinson. Not present: Gary Robbins and Frank Yattaw.

Secretary’s Report – A motion was made and seconded to accept the minutes of March 14, 2003 as amended. (Under New Business add Bob Konczal and Ken Allen as the committee.) Bob Konczal/Judy Mathiau. Unanimous.

Treasurer’s Report – A motion was made and seconded to accept the Treasurer’s Report as submitted. Ken Allen/Cathy Donovan. Unanimous.

OLD BUSINESS

Bob updated the board on his proposal to merge the fall seminar with the state property tax school. He contacted David Ledew and invited him to the meeting but David was unable to attend. Bob discussed with David the merging of the two educational offerings and David was in favor with any help the association could give. There would be many issues to be ironed out but David will be invited to the next board meeting in July.

The other members also discussed this issue and decided to look at several different places to hold the tax school. They included Colby College, Photographic Workshop, St. Joseph’s College and Husson College.

Further discussion on this issue will be forthcoming at the July executive board meeting.

Assistant Seminar – Cathy reported that the seminar would be held at the Ground Round in Augusta. To date twenty-one people had registered. Cathy also stated that she needs thirty people to attend in order not to pay for the room fee.

NEW BUSINESS

The board had a lengthy discussion on the proposals on property taxation. Dan discussed the issues of the State Legislature going no where fast and having a multitude of proposals. He stated that there was no way to know at this point what outcome there would be on changing taxation.

Bob also discussed his discussion with Anne Gregory on regionalization. Anne and Bob are thinking of writing an article to publish in the Maine Townsman. It was the consensus of the board that the article be written by Anne and Bob with no affiliation with the MAAO organization. The association will not take a stand on this issue.

COMMITTEE REPORTS

Audit/Finance - Cathy Donovan had to leave earlier so there was no report.

Calendar – Beth will be contacting Jim Murphy to get the names of the businesses that he contacts for advertising.

Ethics – None to report.

Membership – Nothing new to report.

Newsletter – Nothing to report.

Nominating – Ken asked that the Secretary send him the list of board members so that he and the rest of the committee could get together to recommend nominations.

Communications – Ken will proceed to make the corrections on the web site.

It was the consensus of the board to send Cathy Donovan a check in the amount of $200.00 to pay for the gift certificates for the speakers at the Assistant Seminar.

Northern Regional Seminar

Lillian reported that there were fourteen people in attendance and three speakers. The attendance was low and that the association would be losing money on this particular seminar. Lillian spoke with Steve Lemay and said that the association would not be able to take a loss on this yearly so there may not be a northern workshop for too many more years.

Migis – Lillian reported that all the classes for the seminar had been solidified.

Lillian asked of the board members for the association to pay for her lodging, registration and expenses for Migis. She stated that Bangor was also having a budget problem and that she did not want to fill out an application for a scholarship.

A motion was made and seconded that the position as Education Coordinator for the fall seminar shall have their registration and expenses paid for by the association this year. Dan Robinson/Bob Konczal. Unanimous. Lillian Smith abstained.

Scholarship – Martine reported and handed out copies of the six applications received for the fall seminar and property tax school. It was the position of the board that the scholarship committee to make the recommendations to the board as to whom should receive the scholarships. It was also discussed that the vote be made via e-mail within the next two weeks.

A motion was made and seconded that the scholarship recommendation would be voted on via the e-mail. Ken Allen/Bob Konczal. Unanimous.

A motion was made and seconded to adjourn the meeting at 12:00 p.m. Bob Konczal/Dan Robinson. Unanimous.

Executive Board Meeting

Vassalboro

July 18, 2003

Committee Appointments

The Board appointed committee members. The appointments are attached at the end of these minutes.

MAAO Goals 2003 – Gary has been concerned that we have not been able to get more people interested in becoming assessors. It was discussed that the Assistant’s to the Assessor in some of the offices are willing or are in the process of getting certified as assessors. These people will probably be the next generation to take over.

Education Planning

Aides and Assistants Seminar – Cathy Donovan stated that the assistants want to learn what the Assessor’s do. They primarily want to be able to answer questions to the taxpayers and the general public about Tree Growth, Farmland and Open Space and all other related issues pertaining to the assessing field.

Cathy also stated that she would try to locate a less expensive place to hold this Seminar as we have been loosing money and not breaking even. She also stated that it was not necessary to move the seminar in different areas of the State. Bob suggested maybe we review the amount charged and raise the fee if necessary. The Holiday Inn in Waterville was suggested as a meeting place.

Migis

No report on the RFP’s or on this year’s seminar as Lillian Smith was not present.

Frank Yattaw wanted to know if there was a possibility to hold the Fall Seminar in a different place on a yearly basis. There was a consensus of the Board that this would be a good idea. Frank also wanted to know whether we could poll all of the members of the association instead of just the people that attend Migis thereby allowing all members a voice. As stated in the minutes of July 26, 2002 the final decision of where the fall seminar will be held is to be made by the Executive Board.

A motion was made and seconded to adjourn at 11:35 a.m. Robert Konczal/Cathleen Donovan. Unanimous.

January 17, 2003

March 14, 2003

Maine Association of Assessing Officers

Executive Board Meeting

MMA – Augusta

November 14, 2003

Opened meeting at 10:05 a.m. with the following present: Gary Robbins, Judy Mathiau, Frank Yattaw, Cathleen Donovan, Robert Konczal, William Healey, Jr. and Daniel Robinson. Absent from this meeting: Lillian Smith, Elizabeth Bowdoin and Kenneth Allen.

Secretary’s Report – A motion was made and seconded to accept the minutes of July 18, 2003. Cathy Donovan – Judy Mathiau. Unanimous.

Treasurer’s Report – A motion was made and seconded to accept the Treasurer’s Report as submitted. Judy Mathiau – Cathy Donovan. Unanimous.

Old Business

Committee Reports – Committee members were selected for all individual committees for the fiscal year 2004.

Budget – The budget was discussed and the board decided that the individual committees should submit a proposed 2004 budget to the Executive Board at the next meeting.

Calendar/Newsletter – There were many errors on the calendar and that Elizabeth Bowdoin, Chair of the Calendar Committee was looking into talking with Northeast Reprographics to see what could be done about getting a refund on a portion of the total invoice.

There was a lengthy discussion as to the validity of the calendar and what could be done to decrease the cost of the calendars or maybe changing vendors since this was the second year that the calendar was incorrect by Northeast Reprographics.

During this discussion the newsletter advertisers were also discussed. Advertisers who want their advertising to go on the calendar also have the option to pay an additional fee for the newsletter. It was discussed that maybe these two advertising medians should be separated.

Judy also stated that she would like to see the web site being used more by all members and that it should be promoted more.

After more discussion a motion was made and seconded for the Calendar committee chair to contact all advertisers on the calendar to ask them if they would like their advertising to be shifted to the web site. Robert Konczal – Daniel Robinson. Unanimous.

Further discussion on the newsletter by the board was the Editor position. Now that Bob Tripp had changed jobs, he may no be able to continue to be co-editor with Pam Tassinari. It was further discussed that Pam would most likely not do this job herself if Bob would resign.

A motion was made and seconded to abolish the newsletter. Judy Mathiau – Robert Konczal. Unanimous.

Research Tax Reform – It was discussed that the Legislative committee does what this particular committee was formed to do.

A motion was made and seconded to abolish the Research Tax Reform Committee and fold it into the Legislative Committee. Judy Mathiau – William Healey, Jr. Unanimous.

A motion was made and seconded that the three-member Legislative committee would be made a four member committee by adding Daniel Robinson. Robert Konczal – Judy Mathiau. Unanimous.

New Business

Judy Mathiau handed with regret her letter of resignation from the executive board. Since Judy is now employed by the State of Maine, she decided that it would be in the best interest of both the State and the MAAO.

A motion was made and seconded to accept with regret the resignation of Judy Mathiau. Robert Konczal – Cathleen Donovan. Unanimous.

Judy suggested that perhaps Darryl McKenney would be interested in replacing her. Robert Konczal nominated Darryl McKenney to become a board member.

The board also discussed that since the fiscal year had been changed that perhaps the year-end Treasurer’s report should be changed as well. At this point, the year-end Treasurer’s report has to be submitted at the MMA Convention and this does not alleviate the problem of the Treasurer receiving all invoices at that time.

Meeting Dates –

      Meeting Dates for 2004

      January

      March 19

      May 28

      July 16

      Larry Gardner proposal – Larry had submitted a copy of his proposal on the Homestead Exemption. It was the consensus of the board that the MAAO would not take any action and that Larry seek his Legislator to look into this matter.

      A motion was made and seconded to adjourn at 12:00 p.m. Cathleen Donovan – Robert Konczal. Unanimous.

    Executive Board Meeting

    MMA – Augusta

    January 23, 2004

    Opened meeting at 10:10 a.m. with the following present: Lillian Smith, Cathleen Donovan, William Healey, Jr., Frank Yattaw, Gary Robbins, Ken Allen, Darryl McKenney, Elizabeth Bowdoin. Anne Gregory arrived at 10:20 a.m. Dan Robinson was absent.

    Secretary’s Report – A motion was made and seconded to accept the minutes of November 14, 2003. Cathy Donovan/Beth Bowdoin. Abstained: Darryl McKenney, Ken Allen and Lillian Smith.

    Treasurer’s Report – A motion was made and seconded to accept the Treasurer’s report as submitted. Ken Allen/Gary Robbins. Unanimous.

    Old Business

    Budget – All the chairs from the different committees will have a proposed budget for the March 19, 2004 executive board meeting.

    Appointment for Directors Vacancy – A motion was made and seconded to appoint Darryl McKenney as a member of the board of directors to fill the vacancy created by Judy Mathiau’s resignation. Ken Allen/Cathy Donovan. Unanimous.

    Committee Reports

    Newsletter – Lillian proposed that the newsletter be reinstated. Bob Tripp discussed with Cathy Donovan the possibility of doing a slimmed down version and send it through email.

    Further discussion from Anne Gregory was to form different categories and would be the responsibility of the directors to take charge of one of these categories. These would be sent to Pam Tassinari for her to layout and send to the printers.

    Lillian will contact Pam and see if this is a solution to having more articles and more participation from MAAO members.

    A motion was made and seconded to reinstate the newsletter with the division of duty to be divided among the board of directors. Beth Bowdoin/Darryl McKenney. Unanimous.

    Some of the categories are as follows:

    Maine Revenue Services news – Anne Gregory

    Biography – Beth Bowdoin

    President’s column – Lillian Smith

    Revaluations – Cathy Donovan

    Education – Bill Healey, Frank Yattaw and Martine Painchaud

    Editorials – Bob Tripp and perhaps do a rotation with Jim Murphy Jr.

    Committee Chairs – information of the their committee

    Audit – Cathy Donovan reported that everything was in order.

    Ethics – Beth Bowdoin had nothing to report.

    Legislative – Ken Allen had nothing to report except that he had listened to the Governor’s State of the State address. He reported that the Governor wanted to abolish the personal property tax and to do away with the Betr Program.

    Membership – Martine reported that she had received 72% of the dues.

    Nominating – Nothing to report.

    Membership – Martine reported that she would be sending out the application for scholarship sometime in February.

    Calendar – Lillian and Beth met with Eric from Northeast Reprographics. They apologized for their error and are very embarrassed that errors occurred two years in a row. They did charge the association just for the cost, which was $2500.00. In order to make things right, they reprinted 1,000 calendars and were willing to mail them out if we wanted them to.

    Lillian will be writing to them to request that since they had verbally said they would print the larger size calendars for 2003 for the same price as the previous year to either refund the difference or to print next years calendar at no charge. Northeast Reprographics did say that the minimum they can print is 1,000.

    Education – Bill Healey will be in charge of the education committee this year. Lillian reported that she received only 33 surveys out of 234 members.

    A motion was made and seconded to reinstate the Fall Seminar for 2004. Ken Allen/Darryl McKenney. Unanimous.

    Assistant Seminar – Cathy reported that maybe we should hold this seminar every other year as last year the number of attendees had dropped. The board discussed the situation and decided to try another year and then make a decision.

    Other Business

    Northeast Seminar – Bill Healey will be handling this seminar and Lillian will be giving him all the necessary information.

    The IAAO would like to have a one-day at the MMA Convention and they also requested the MAAO to be co-sponsors the IAAO Course 400. Since this is preliminary, there was no further discussion.

    A motion was made and seconded to adjourn at 12:00 p.m. Cathy Donovan/Bill Healey, Jr. Unanimous.